How to Duplicate a Word Document on Mac

How to Duplicate a Word Document on Mac

Microsoft Word is a powerful word processing tool used millions of people worldwide. It offers various features to make document creation and editing a breeze. One essential task that Word users often need to perform is duplicating a document. Duplicating a Word document can be useful when you want to create a backup, make a copy for a different purpose, or simply maintain multiple versions of the same document. In this article, we will guide you on how to duplicate a Word document on Mac.

Method 1: Using Finder

1. Open Finder on your Mac.
2. Navigate to the location where the Word document is stored.
3. Click on the document you want to duplicate to select it.
4. Press the “Command” and “D” keys simultaneously, or right-click on the selected document and choose “Duplicate.”
5. A new copy of the document will be created in the same folder with the name “Copy of [document name].docx.” You can rename it if desired.

Method 2: Using Microsoft Word

1. Open Microsoft Word on your Mac.
2. Open the Word document you want to duplicate.
3. Click on the “File” menu in the menu bar at the top of the screen.
4. From the drop-down menu, select “Save As…”
5. In the “Save As” dialog box, choose the desired location where you want to save the duplicate document.
6. Enter a new name for the duplicate document in the “Save As” field.
7. Make sure the file format is set to “.docx” (or any other preferred format).
8. Click “Save” to create the duplicate document.

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FAQs about Duplicating Word Documents on Mac:

Q1. Will duplicating a Word document delete the original?
A1. No, duplicating a Word document creates a separate copy of the original file. The original document will remain unaffected.

Q2. Can I duplicate a Word document with a different file format?
A2. Yes, you can. When using the “Save As” method, you can choose a different file format from the drop-down menu in the “Save As” dialog box.

Q3. Can I duplicate a Word document without opening it?
A3. Yes, you can duplicate a Word document without opening it using the Finder method. Simply select the document in Finder, press “Command” + “D” keys, or right-click and choose “Duplicate.”

Q4. Is it possible to duplicate a document in a different folder?
A4. Yes, you can duplicate a Word document in a different folder using the “Save As” method. Select the desired location in the “Save As” dialog box and save the duplicate document there.

Q5. Can I duplicate multiple Word documents at once?
A5. Yes, you can duplicate multiple Word documents simultaneously using the Finder method. Select all the documents you want to duplicate, press “Command” + “D” keys, and multiple copies will be created.

Q6. How can I identify the duplicate document from the original?
A6. When using the Finder method, the duplicate document will have the name “Copy of [document name].docx.” You can also rename it to distinguish it from the original. When using the “Save As” method, you can give the duplicate document a new name.

Q7. Is there any keyboard shortcut to duplicate a Word document directly within Microsoft Word?
A7. Unfortunately, Microsoft Word does not offer a built-in keyboard shortcut to duplicate a document. However, you can create a custom keyboard shortcut using the macOS Keyboard preferences to streamline the process.

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Duplicating a Word document on your Mac is a straightforward task that can be accomplished using either the Finder or Microsoft Word. By following the steps mentioned above, you can effortlessly create copies of your important documents, allowing you to work on them without the fear of losing any data.

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